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NEWT is supported by the National Science Foundation (NSF) award #EEC-1449500
 
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ANNUAL MEETING Y4

PRIVATE SITE FOR NEWT STUDENTS AND FACULTY TEAM

Full Agenda with Maps

 

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5/20 Monday 
 

7am - Morning Run around campus- must be signed up with Matt.  

8:00am - All student meeting with Pedro and Paul in McMurtry Auditorium. 
9am - 2pm Student Doerr Communication workshop with lunch in Duncan
(Pollard Lecture Hall) - Must be pre-registered.

8:30am - Presenting Faculty (download Presenter 5/20 Agenda)
with breakfast start at 8am in Room 1044

 

12 noon - IPAB Meeting photo (outside of Duncan Hall front entrance - only faculty joining IPAB need join. 
 

2:30pm - Student logo shirt pick up at registration table. Student Tour guides wear their polos on May 21st during the tour. All other students not involved in tours will wear logo shirt on May 22nd.

5pm - 7pm Reception attire is business casual. 

~Monday eve~  
 

5pm - Students attend IPAB Reception at Brochstein Pavillion. Rice photographer 5:30pm. 

5:45pm Faculty/Staff presenters arrive ~45 min after the reception-start and transition to offsite 7pm All Faculty dinner- Shiva Indian Restaurant in Rice Village. 

5/21Tuesday
 

7:30am All breakfast and 8am sharp General welcome at Duncan Hall. 
 

Specific Faculty will guide tours before lunch with Site Visitors & IPAB rotate through NEWDL/NEWTSkid Tours (Ryon Lab/Outside). CEE photographer at various locations. 

12:05 Lunch - Registered students and faculty and IPAB have set table assignments by Site Visitor Name. 

3pm SAB Private Meeting - Zoom Setup (NEWT laptop in Jamail) 

Students Poster Session Preparation: 3pm - 4:45 pm Easels will have place holders.
Pins for tacking will be at registration table. 

~ Tuesday eve~
 

NEWT students develop SWOT & mini-retreat/get-together. 

NSF retreats to Hilton Hotel conference office.

No scheduled dinners. 

5/22 Wednesday

Only registered NSF Site Visitors, Faculty and University Officials gather for
a 7:30am special "Deans" breakfast meeting at the Cohen House Faculty Club
.
8:40 am Rice photographer.  


7:00am Students have breakfast at Modern BB, and everyone else start at the 7:30am

coffee bar in McMurtry. Students wear NEWT Polos to presentations today.

12:05 Lunch - Registered students and faculty have set table assignments by Thrust/Pillar. 

~Wednesday eve~

NEWT SLC students continue mini-retreat. 

OVERNIGHT RESPONSE TEAM: Faculty, Staff move to Mechanical Lab 253 for 6pm working dinner delivered in from Local Foods  

 

NSF retreats to Hilton Hotel conference office.

5/23 Thursday
 

Private NSF and ERC Leadership start with 7:30am breakfast meeting at Esther Room,
Cohen House Faculty Club. Students and everyone else start at the coffee bar in McMurtry. 

 

7:00am Students have breakfast at Modern BB, and everyone else start at the 7:30am coffee bar in McMurtry.   

 

Luggage Room - 1044 
 

No general breakfast or lunch this day. 12 noon Lunch for Presenting Faculty, students and NSF. 

All Students, Faculty and break out and wrap-up meetings in Duncan Hall before lunch and travel departure shortly thereafter. 
 

For any faculty available Thursday evening, we will be dining together off-site.

Itinerary & Rideshare Link - This spreadsheet has expanded to include all registered students, traveling faculty contact info and transportation info. Please use this list to find numbers to coordinate with your team. 

 

Faculty Lodging  Hilton Houston Plaza/Medical Center 6633 Travis Street Houston, Texas  77030-1308 713-313-4658 -Stephanie Tamez/Vincent Patillo are our reps.  *Please make sure they do not charge Hotel Occupancy Tax on your final bill.  

Local shuttle service only and upon request, complimentary trips within one-mile radius.
Check-in is 3pm, Check-out is 12 Noon. Parking $15/day self-park and $28/day for valet.

Walking to Rice Campus is less than 10 minutes, and then you can hop on the Inner Loop Bus

Also many Rice Village eateries will remove sales taxes if you tell them you have an education exemption from Rice University code: 74-1109620
 

Student Lodging - Modern B&B 

Traveling Students Lodging at 4001, 4003 and 4011 Hazard St. Houston, TX 77005 
ModernBnB Contact: Lisa Thompson *Codes will be emailed. Breakfast will be served each morning in the common area (expected that you will take advantage of this meal).
Rice students may meet and enjoy breakfast for $15/NEWT tab but must arrive early. 
You have the use of the public spaces. The chef’s kitchen is in 4003 Hazard and thus we will have food in that refrigerator for serving breakfast. Each unit does have a full kitchen and full sized appliances if anyone wants to cook etc. HEB grocery is close by. 

LYFT share is highly recommended for sharing rides and is more cost-effective than Yellow Cab. Students traveling will be provided a Lyft Event Code for shared rides to/from lodging.  

Rice Campus Bookstore will be open 8:30 - 5:30pm for emergency medicine, toiletries,
computer accessories, snacks, and souvenirs. 

Event Parking & Ground Transportation

Parking is available in the conveniently located at entrances 1&2 Founder’s Court Lot
with an alternate lot at Entrance 20 at North Lot Annex. Parking validations upon request. 

Map of Rice University

Parking Map 

Interactive Map to Duncan Hall 

Accessibility Parking

 

Nearby Dining

Rice Village Eateries

Event Contacts: Liz Scroggins 713-478-0292  (text) 713-348-6398 (office) 
Parking 713-348-2020 Rice Police 713-348-6000